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Frequently Asked Questions

Special General Meeting – Constitution and Merger

The Committees of the Ginninderra Little Athletics Centre and the UC Ginninderra Athletics Club have recently met to discuss the merger of the two clubs into a single Ginninderra Athletics.

Among the outcomes was a review of the Ginninderra Little Athletics Centre Inc Constitution – which has not been updated in over a decade.

Over the last two months since our AGM, consultation with the Clubs’ membership has been undertaken.  Below are links to both the old and new (joint), proposed Constitution.  A summary paper of the key changes is also listed, along with the full 2018 version of the Constitution for reference.

Key dates to be aware of:

  • Consultation period:                      19 May 2018 – 30 June 2018
  • Special General Meeting:             10:00am Registration, 10:10am Start on Saturday, 7th July 2018

Feedback was welcomed via e-mail up to 12 noon on the 30th June 2018. The final document is below.

Eligibility to vote (GLAC)

  • One member, one vote;
  • No absentee or proxy voting allowed;
  • Parents may vote on behalf of a member;
  • Life Members can each vote;
  • Committee Members can each vote;
  • Families of Tiny Tots permitted to vote;
  • Coaches can each vote; and
  • Officials can each vote.

Merger: One Tigers – What it all means?

In the lead up to the Special General Meeting to discuss the merger of GLAC with UC Ginninderra Athletics Club, a series of posts will be posted discussing some of the key background thinking behind the proposal.

What it all means – One Sport, One Athlete, One Club?

The intent of the proposed merger is to be athlete centric and focused around One Sport, One Athlete, One Club with pathways to an engaged athlete across their athletics career and a sustainable club to support them.

The membership of Ginninderra Athletics is as diverse as the events available in the sport. The Club must adapt and cater for all its members.

Our members due to their age and interest may choose to do the sport with our Club either socially or competitively. That same individual over time may change their interests and the Club will cater for them at any stage in their life.

Tiny Tots – ACT Playgroups; Little A’s – LAACT; Big A’s – AACT; Masters – AMA

In recognition of the diversity of the Club the following Member Scenarios after the merger of UCGAC and GLAC to form Ginninderra Athletics have been identified:

Scenario 1 Jim (3) joins GAC wants to do little A’s, does Tiny Tots
Scenario 2 John (7) joins GAC wants to do little A’s, does On Track little A’s
Scenario 3 Beth (10) joins GAC wants to do little A’s, does little A’s
Scenario 4 Deb (13) joins GAC wants to do little A’s but not big A’s, does little A’s (no dual registration LAACT/AACT)
Scenario 5 Eden (16) joins GAC wants to do little A’s and big A’s, does little a’s and big a’s (dual registration LAACT/AACT)
Scenario 6 Sally (16) joins GAC wants to do big A’s, does big A’s (no dual registration LAACT/AACT)
Scenario 7 Megan (21) joins GAC wants to do big A’s, does big A’s
Scenario 8 Neil (39) joins GAC wants to do big A’s and Masters, does big A’s and Masters (dual registration AACT/AMA)
Scenario 9 Sue (28) a mother of two joins GAC wants to do big A’s socially and for exercise, does big A’s at Charnwood
Scenario 10 Kelly (14) is a member of Belconnen Little Athletics Centre (BLAC) wants to do big A’s, joins GAC (dual registration LAACT/AACT)
Scenario 11 Joe (14) a current GLAC member and active member of NCG last season re-registers with GAC and wants to continue big a’s with NCG, dual registration LAACT/AACT under clause 9 (g) continues to re-register with GAC for little A’s and with NCG for big A’s
Scenario 12 Mick (14) a current GLAC member not active with AACT decides he wants to do big A’s but doesn’t believe the GAC pathway is a fit for him. He is free to dual register with his choice of AACT club or just join an AACT affiliated club.

 

Merger: One Tigers – Junior Coaches

In the lead up to the Special General Meeting to discuss the merger of GLAC with UC Ginninderra Athletics Club, a series of posts will be posted discussing some of the key background thinking behind the proposal.

Junior Coaching

Over Winter 2018, the Interns working with UCGAC have been developing new training programs for our Under 6 to Under 8 athletes, now affectionately called Tiger Cubs.

The Interns along with UCGAC Open Athlete Luke Allard have been mentoring the Junior Coaches in engagement, event speciality and program delivery.

The vast majority of the Junior Coaches are also members of UCGAC. These older athletes enjoy giving back to Little Athletics and being an older member of Ginninderra Athletics this gives to them the incentive to stay in the sport, transition into open athletics and remain committed to the Tigers.

Junior Coaching is an example of the two sides of Ginninderra Athletics coming together for the benefit of our members, the club and the sport.

Merger: One Tigers – Why dissolve GLAC?

In the lead up to the Special General Meeting to discuss the merger of GLAC with UC Ginninderra Athletics Club, a series of posts will be posted discussing some of the key background thinking behind the proposal.

Why dissolve GLAC?

The Committees of both clubs looked at the same question?

  1. Dissolve both clubs and create a brand new club;
  2. Dissolve GLAC and merge with UCGAC; or
  3. Dissolve UCGAC and merge with GLAC.

The commonality in all three options was that a Constitution is needed.

  • Option 1 required the Club to start from scratch;
  • Option 2 requires minor updates with essential references to Little Athletics ACT added; and
  • Option 3 required a complete overall of a 12 year old Constitution and add in Athletics ACT references (essentially start again but with more headaches).

Option 2

The UC Ginninderra Athletics Club constitution from 2015/16 was written by former Club Vice President Tim Beale who is a Contracts Lawyer for the Australian Government. Tim worked with the ACT Government’s Rules for Associations in developing the UCGAC Constitution so that it complied with the Incorporation Act. This document was endorsed/accepted by Athletics ACT and the University of Canberra when the club requested affiliation in 2015.

Both Committees have agreed that Option 2 made the most sense for Ginninderra Athletics moving forward. This was aided by the fact that a number of clubs in NSW had already gone through the same thing (dual affiliation) and that LANSW and ANSW have produced a model constitution for this purpose.

It was agreed that Ginninderra Athletics would therefore be based on the current UCGAC Constitution as well as adaptations from the NSW model document, which coincidently was 95% identical to the current UCGAC Constitution.

Tim Beale undertook a review of the combined Constitution after the edits and endorsed the new document as complying with the Incorporated Associations Act.

Moving to the single Constitution will benefit Ginninderra Athletics by:

  1. Registering all Members from Tiny Tots to Masters under a single document;
  2. Removing confusion over rules and ambiguity between the two clubs; and
  3. Allowing the Tigers to amalgamate as a single Association with the ACT Government.

Merger: One Tigers – Constitution, Governance and Rules

In the lead up to the Special General Meeting to discuss the merger of GLAC with UC Ginninderra Athletics Club, a series of posts will be posted discussing some of the key background thinking behind the proposal.

Constitution, Governance and Rules

Since the 2015-16 season, the Tigers have operated as two Clubs, one governing Little Athletics and the other for athletes wishing to participate under the auspices of Athletics ACT.

This separation has meant two sets of governance bodies and Committees (from within the same set of families in GLAC), websites, bank accounts, rules and regulations. This has created huge overhead in terms of volunteering, costs and duplication.

The Tigers through an Memorandum of Understanding (MoU) between both clubs tried to alleviate the above issues by having the same uniform (mostly), logo and sharing key committee positions.

This in itself has led to confusion in terms of Records, Registration with AACT, and applicable rules. GLAC members and vice versa with UCGAC have become unaware of their obligations and breaches of code of behaviour in particular. The confusion has become a reputational risk for the Tigers and last season there was a threat of legal action that leveraged in part the separation of the two clubs.

The UCGAC Constitution is 3 years old and is based on the ACT Government’s latest rules for Associations whereas the GLAC Constitution is over 12 years old and is not in keeping with a modern athletics club.

Merging Ginninderra Athletics will:

  1. remove inconsistencies in Governance and Rules;
  2. reduce burden on a small group of hard working volunteers on the Committee;
  3. replace brand confusion with a simpler concept: One Club, One Membership (two Associations);
  4. reduce costs and improve financial transparency;
  5. remove red tape; and
  6. require members to behave consistently.
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